College on the optimization of file management infrastructure

Abstract: University s construction files are importantpArts foruniversity to conduct its overallplanning and constructionmanagement.This paper analyzes the currentconstruction filemanagement, themain problems and the reasons in universities, discusses specific prac-tices addressed to these questions and puts forward to strengthen the filemanagement scientifically.

Keywords:: university; construction file; management
Abstract: University College Capital file is the overall planning and construction management of the important pArt. University Capital Construction File for the current work of the main problems and causes were analyzed, and specific practices to address these issues were discussed, to strengthen the infrastructure files of scientific management.

Keywords: college; infrastructure files; Management
Where infrastructure projects in infrastructure management and direct project activities during the formation, conservation value, text, graphics and audio-visual materials, carrier class infrastructure files are archived material. Universities basic school infrastructure file to reflect the true construction of the original record is an important pArt of the school archives, but also the school a valuable asset. do file management university infrastructure, and gradually improve the management of practical significance.

First, the characteristics of university capital construction and role of archives (a) the characteristics of infrastructure infrastructure files files files with the original records of the general, Information, value and other characteristics, it also has its unique characteristics.

1. Complete Set. Complete the formation of the basic construction project files, you need every step of the text or drawings, records, every single decision the integrity of the overall project engineering and documentation of files between a relatively independent and integral organic Overall, it has a complete file of university infrastructure characteristics.

2. Professional. Capital construction process involves the design, exploration, construction, installation, fire and other professional and technical activities in the historical record is unique, but also future maintenance, inspection, review only basis, so the university has a professional infrastructure files sexual characteristics.

3. Practical. The basic construction is completed, the building structure, properties, etc. can be reflected in the file, identify the building and after the property maintenance, extension, modification, resolution of land disputes and related management and infrastructure also play files proof of effect, it is the work of university records management infrastructure is practical features.

4. Lag. Since the completion of capital construction projects is a long cycle, the process of building large investment projects, and involving wide and extensive, in the actual operation and the presence of elastic elements, which lags behind the infrastructure file reflected the natural infrastructure project, it is the work of university records management infrastructure with a lag characteristics.

(B) the role of infrastructure file records and carrying school history as the evolution of the infrastructure construction of the file, Development and construction in the university is playing an increasingly important role. Its main role is reflected in: 1. Credentials role. As the saying goes: " empty no guarantee, the word as evidence. "university infrastructure technology file is a school in the course of the school all the data, including all documents, certificates, letters, drawings, budgets, records and other technical Information, it is objectively documented at the time history, reflecting the whole process of school infrastructure, the role of technical Information with the certificate.

2. Reference. Infrastructural Search the archives of past cases, knowledge of historical materials, to study the law of Development of things, play a wide range of reference.

File a complete system infrastructure will sdjkfdjksfh builders Sa Fang Shengda Safin was a useful reference and inspiration. Can examine past data, Research and explore the rules of Development, absorb the essence in the work, to its dregs, to fully enhance the efficiency. [1] 3. legal effect. infrastructural file records of real estate, real estate and equipment, the whole process of the formation of property rights, property rights define the relationship between the school's legal basis and statutory basis, the file can be avoided with good infrastructure and resolve property disputes.

Second, records management infrastructure in the university main problems (a) of the file management lags behind, keep up the work of management Development needs of the records management records to ensure continuity, authenticity and integrity of the reliable guarantee. Neglected the formation of infrastructure project files all aspects, is bound to affect the complete infrastructure and integrity of the file. With the acceleration of the file management modernization, whether it is management philosophy, controls, or the technology and equipment have undergone significant changes. But university staff in the quality of hardware and files respect the requirements of modern management and file there is a certain gap. such as the current infrastructure many colleges and universities are pArt-time archivist archivist, pArt-time archivist, when busy with work Experience, no time to attend to the infrastructure file. tend to create a simple file data binding, no systematic professional management in accordance with requirements of simplification, the result is the file data is not complete, file a direct impact on the quality of infrastructure, keep up the demand for university reform and Development.

(B) a weak awareness of records management, archive, high quality work in the actual filing, often due to the archivist of the records management awareness is not strong, there are many infrastructure problems file. First, the low quality of the archive file contents, many materials do not meet filing requirements, as some have evidence the role of the legal effect of the key documents are copies, or some signed and sealed not all, lose their effect. Second, filing materials, paper size is not uniform, the individual materials, pencil, ball pen writing illegible. In addition, some contents of the project file false, map material does not match the number of material scattered in the hands of contractors and technicians, it may be asked to insiders have been corrected, including design changes and construction records, the most common loss . All along, the University Archives on the infrastructure is not enough awareness of the work, file the propaganda department of its own is not enough, causing some infrastructure managers poor awareness of records management, there are "heavy construction, light file" thinking. even appeared Construction material after the completion of the construction materials handling personnel will easily lock into the closet, not timely file the Information over to the phenomenon of members of the archive, resulting in the non-completion data integrity, affecting the quality of the archive.

(C) lack of effective management mechanism, resulting in deviation of infrastructure projects are generally managed through the project, design, construction and completion phases, the project documents the formation of a long cycle, involving unit wide, strong technical expertise, resulting in the collection, collation difficult. archive data from generation to Experience a long period of time, and after a lot of links, each link of the errors which have a direct impact on the drawings are complete, complete, and accurate.

Infrastructure to strengthen and standardize the management of files, the university will develop a relevant management systems, but due to regulatory requirements and policies differences in the levels, many colleges and universities to develop the infrastructure of the very different file specifications, there are norms and institutions to develop not only outline details , resulting in management in the implementation of records management process has gone wrong, so that the management of infrastructure reform and development of archives need to keep up, affecting the infrastructure file complete, accurate and systematic. reposted elsewhere in the Research Papers Download http : / / www.hi138.com III Strengthening the Scientific Management of the infrastructure file with the socialist market economic system and the establishment of democracy and legal system and constant improvement of records management step by step on the right track. how to strengthen the college archives infrastructure scientific management, to audit, supervision, management, inspection and school the next expansion, maintenance and other aspects of work more effectively, I think that should strengthen the management of the following aspects: (a) to strengthen infrastructure archival work orders led the State Education Commission 6 <<Archives Administration of Colleges and Universities>> clearly stated in Article III: "University Archives is an important foundation to run one of the school, the university must file work into the overall school development plan, strengthen the leadership and archives management. "visible, file management is the process of development throughout the school an important part can not be ignored, leading the importance of archival work or not, is to improve the infrastructure file the main factor. This requires school leaders attach great importance to infrastructure Archives in personnel, funding, facilities to give strong support to work effectively in the school will file the target management, increase law enforcement files, and study and solve practical problems in the archives.

(B) do a good job to improve the quality of construction personnel file, the file should improve the quality of personnel in an important position. Records management records management good or bad often depends on whether the person has a good hard working and service attitude. Infrastructure Management As the production and use of infrastructure sector files, archives staff must consciously raise more Information on the various infrastructure safekeeping and timely filing of responsibility and consciousness. in concrete work, focus on enhancing the quality of training of archivists, strengthen scientific management, from the infrastructure management, and file management both professional learning and training, and constantly improve the level of file management and file of business management.

(C) improve infrastructure management records management systems improve the infrastructure of the rules and regulations, good infrastructure is key to the file archive. A project file or not complete data collection, improve the system is the key. Will work into the daily management of the infrastructure file work, to do archival work, "according to the law, violators are prosecuted," which is to ensure standardization of archival work infrastructure, standardization and institutionalization of the premise. [2] colleges and universities to integrate the school's actual work, to develop a set of feasible rules and regulations, and regular inspection, supervision. In practice, the basic construction of archival material for the formation of a long cycle, involving unit wide, professional technical, all units participating in the construction quality of the file should be bound in time and guidance. Upon completion of construction projects, regardless of
Is the general contractor or subcontractor, regardless of the size of construction projects must adhere to the work of the project filing records management in accordance with regulatory requirements and the construction, completion and acceptance of synchronization; adhere to the archives department and infrastructure sectors combined, concerted efforts to do completion archiving infrastructure work, clearly the work of leaders in charge of project files in place; specify the project full-time archivist in place; the implementation of project construction, the installation completed the preparation of technical information and drawings of the personnel in place.

(D) infrastructure to do archival work "three simultaneous" management "three synchronization" is the country's basic infrastructure requirements of records management, and its content including: infrastructure projects beginning in parallel with the establishment of archives; project construction process, with the completion of the accumulation of materials, integration, validation in parallel; project completion and acceptance, be qualified with a set of construction plans submitted to the acceptance simultaneously. [3] in the development of the unit or the provisions of this sector, norms, rules, etc. rules and regulations at the same time, infrastructure projects should be established file management system, the construction unit with the signing of the contract, the work of the project infrastructure requirements of the file attached to the contract, the construction units in both the general requirements of specific infrastructure files, and clear how to do this completion and acceptance of the job and should provide information and data file copy number, thereby overcoming the management of out of nowhere, have no basis for confusion, so that the file into the normalization of infrastructure management.

(E) the work of archives with the University of network management and network technology, computer technology, universal access to use, the use of database technology and multimedia technology to manage files on the infrastructure, will greatly improve efficiency, better services for the project construction and management . At present the basic construction of university archives management, Experience management has entered from the management phase to the advanced science and technology, traditional methods often heavy workload file management, archiving, inconvenient, and not conducive to timely find. If management is still stagnant, can not effectively protect and use of infrastructure services for the school files. If the whole network involved in building the university, the work of archives network management, infrastructure files will be better management and use, to better meet the needs of modern management.

Fourth, the conclusion of University infrastructure file is a valuable asset, the basic construction of university records and history of the real evidence, but also the future maintenance, management, renovation, expansion and asset valuation basis, as time goes by, people will be more aware The importance of infrastructure and the establishment of the file file system infrastructure need. Therefore, we must do a good job file construction and management of infrastructure, good quality, maintenance of infrastructure file complete, accurate, system, security, standards and continuously improve business service quality, so for the University Archives and the economic development of our country, the development of Higher Education to provide better service, and make greater contributions.

References: [1] Chen Chuanhua, Liu Ying. On the understanding of university records management infrastructure [J]. Information Development and Economy, 2005, 15 (10): 236-237.

[2] Liu survival. Archives of University Infrastructure Construction and Management [J]. Yangzhou University: Higher Education Study Edition, 2003 (9): 54-55.

[3] Fu Yi. University records management infrastructure should be synchronized with the construction process [J]. Experience exchange, 2005 (7): 66-70. Links http://www.hi138.com Research Papers Download