University of file management information

Abstract: With the Computer technology and network technology in records management of the increasingly wide range of University Archives is facing unprecedented challenges and opportunities for development. University Archives records management Information is the inevitable trend of college. The current management of Information technology college archives are still exist, such as infrastructure, equipment not in place, file a serious lack of Information professionals and other issues, need to take corresponding countermeasures.

Keywords: college archives, Information, problem, solution file management Information is the University College foundation of modern information resources and an important part. With the Computer and information technology development and wide application of information technology university records management are becoming increasingly time mature. However, the current university records management information construction process there are still many problems need to be addressed as soon as possible to take countermeasures.

1 College of University Archives records management information is the inevitable trend of a file of digital information, networking is the development of the times. Practice shows that the digital archives information file that allows any user from time and space constraints, at any place , the time just have a networked Computer, you can enter the file management system access to the necessary files for information. college archives digital information network to improve the file is not only a highly effective means of utilization, but also improve the management efficiency of the file.

2 College information technology is a necessary requirement for the modernization of university management. University Archives department to improve efficiency and save manpower and resources, the widespread use of Computer file management, thus forming a large number of digital file information. Computer file management to make the traditional paper quality as the carrier in the form of file information into machine-readable file object, and through CD-ROM, disk storage, storage is no longer a paper carrier, a university archives for decades, even centuries of all holdings information, by means of digital stored in the computer, any individuals and institutions can be easily access. College Information, network management is the only way for the development of University Archives, is a necessary requirement of modern university management.

2 College Archives Management Information Construction of the main problems with an infrastructure not in place. information technology hardware, equipment and expertise required to file management information software is the prerequisite and foundation construction. Do not have the proper conditions, only be on paper. University Archives agencies to accept electronic documents without the production and the tools and network, they did not realize the file management information. hardware devices, mainly computers, scanners, switches, network equipment, software including file information processing system, the file information database and related software and procedures. I found that the majority of our University Archives records management information is not only a lack of the necessary hardware, but also lack the appropriate supporting software. a lot of archives management personnel file information the existence of errors that the display is only a few computers even have the basic conditions, that such information can be had.

2 files of digital information collections slow pace. The collection of paper files into digital files are all current information construction of University Archives a basic job. You know, the daily teaching, Research and administrative work generated directly Full-text database of electronic documents received and management is easy, but if the University for decades formed the whole digitize paper files, making it a CD, disk storage of information, establish a full-text database files is a very difficult task, and requires a lot of manpower and resources. At present, all universities in the slow progress of this work, input is not enough.

3 file management information systems is no uniform standard. To achieve the sharing of information resources of University Archives, file management information need to develop a standard, this standard is not a single one aspect, but a standard system, which requires both of Archives Management Web site design and management information system software application standards, and must have paper files of digital standards, but also to receive electronic documents, management standards, in addition, the database of University Archives and local archives data repository is also connected to the work of standards need to harmonize. At present, there has been no unified national development planning and standards, fragmentation of the University Archives, file management information there is a considerable development of blindness. this situation if the long-term sustainability, it is bound to the archives building and resource sharing network cause problems, a serious impediment to the process of file management information.

4 serious lack of file information professionals. Currently, the University Archives general lack of file management and information technology professional expertise. To present the various University Archives of the actual situation, the real full-time undergraduate college or professional school archives and information technology graduate, very few, familiar file operations, but also proficient in modern information technology personnel are even scarcer. now the file manager is either switched to file management, file management either part-time work, leading to University Archives general lack of personnel files are the system and information technology professional theoretical knowledge and basic skills. Archives management team of professionals shortage is restricting the file management information of the main factors.

3 college archives management information measures the current file information to speed up the construction of college should do the following major areas: 1 strengthen the college archives management awareness of the importance of information. Leaders should take the lead in studying the laws and regulations related to records management to learn higher level file management department file records management information requirements of organizations of all records management staff to carry out large-scale discussion of file management information, combined with actual work, conduct special studies, sort out development, and continuously improve the file management information on records management awareness of the importance of the work. reposted elsewhere in the Research Papers Download http://www.hi138.com 2 to enhance the hardware and database construction. file information should first start with related hardware and database construction. the material conditions of University Archives of the basis and premise. University Archives for the early realization of management information, first of all related hardware to strengthen the construction of reality, the full use of existing equipment based on advanced equipment for proper acquisition. purchased experts into full play when role, listen to expert opinion. is to ensure the advanced equipment, and avoid unnecessary waste.

3 full advantage of network technology, the establishment of archives management information operation mechanism.

Needless to say, the real value is to use the file, the file information management to achieve the full utilization of archival information will provide the conditions. We must strive to achieve file data and file information collected, query and retrieval automation. Today's world is the era of knowledge explosion , network technology has developed rapidly, file management should make full use of network technology is now mature, and constantly improve the level of file management information so that files to better serve the university in teaching, Research and the management. Archivists It should be noted in their daily work to strengthen the coordination of various units, often to the relevant units and departments promote the knowledge of the file information, to encourage all units in the form of electronic files in a prescribed format, procedures and requirements for reporting information on the relevant files to enhance the electronic files management and construction. University Archives of the work is not independent, the file information is dependent on the co-ordination of all aspects of teaching, Research, administration, organization, publicity and other information on the formation of the work, a timely means to collect digital , processing, sorting, transmission and reception, and storage. The work smoothly, the files need to establish an effective management information operation mechanism. the principal leaders of the lead, the relevant departments to work closely in order to do this work.

4 to speed up file management professionals in the introduction of information technology, training, enhance in-service professional training for records management personnel. Who is the first productivity, file management information is to achieve a decisive factor. Higher level of knowledge of records management personnel, operational capacity and political Quality determines the level of file management information. University Archives management information needs of a number of strong devotion to the construction, with relevant knowledge, proficient in business compound talents. acute shortage of ways to solve the personnel there are two: First, through the personnel department introduced from the outside, and second, by-the-job learning, job training and Education and various other ways outside their own culture by the university. all colleges and universities to combine their own situation, formulate corresponding policies, through various means, to play the role of economic levers, and fully records management staff mobility and learning motivation, initiative, so that their knowledge structure and operational capacity to adapt to the college archives management information needs. At the same time, we must pay attention to the quality of records management personnel and political culture.

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[3] Qiu Yan. College Information construction problems and the countermeasures [J]. Suzhou University, 2009 (6). Links http://www.hi138.com Research Papers Download