Discussion infrastructure management approach drawing file

Abstract: The University Archives is the basic building infrastructure a true record and historical evidence, but also maintenance, management, renovation, expansion and asset valuation basis. Drawing is the maximum utilization of infrastructure files, search the value of the largest and most widely used core part of the infrastructure file "top priority." how to manage them effectively, I work during the process of deep thinking, puts forward corresponding measures.

Keywords:: infrastructure, drawing files, management practices
Abstract: Universities infrastructure drawings files are the true records and historical documents of the base construction work, it is also basis of the maintenance, management, alteration, expansion construction and asset valuation.Drawings are core of the infrastructure files, which is the maximum utilization , the largest reference-value, of infrastructure files, and the most extensive, and is the \ "most important \". How to manage effectively the infrastructure files, the profound thinking was carried out the author during the course of work, and the corresponding solution was advanced in this paper.

Keywords: infrastructure; drawing files; management measures

College enrollment, the university has brought large-scale infrastructure. University continues to expand the scale of capital construction and improvement of school conditions for the emergence of old renovation renovation of infrastructure projects, especially file management file management of drawings unprecedented challenges. How the special drawing for effective management of infrastructure files, a file important Research work, should pay close attention.

First, the drawing is different from the file Information, strengthen the infrastructure drawings, records management, should do the following tasks related to good quality acceptance. Preparation of drawings specifications, methodology, filing requirements, quality of paper set down one by one, so that infrastructure construction unit file archiving requirements clearly and promptly identify and solve specific problems exist in the work. drawing inaccurate, incomplete, does not meet the filing requirements shall not be accepted.

Second, choose the correct storage method compared the drawings made of special materials, and by a big margin, easy to wear broken, so different from the general storage requirements of archival materials. Currently work is widely used in the methods of management are the following: 1 . Folding custody. drawing the particularity of its paper, map sheet of paper sizes and different from other files. relevant personnel files during archive drawings, the drawings folded, stored in the appropriate file, the implementation of box mounted Management. This beautiful and convenient comparison of care, but many shortcomings, since the file is the blueprint drawings, drawings of folded through frequent use and repeated folding, folding over the place causing the ink off, and even rupture damage, and damage more difficult to repair the cause can not be used.

2. Spread out flat. That is, after flattening the drawings in order stored in the framework of multi-drawer. This method can protect the drawing formation, but also more convenient to pick and place, is a better storage method, the disadvantage is occupied larger.

3. Rolled up custody. Is to roll into a cylinder-like drawings, tied a string around stored in a drawer or closet. For those large format drawings, using this method is more suitable. However, this method also has the corresponding disadvantages, because drawings for each inspection to be opened, rolled up, not only low efficiency, but also make drawings of the regular open, subject to certain volume of wear and tear.

These three management practices also need to pay attention to a common problem, and that custody is to create a good environment. To maximize the life of infrastructure drawing files, you must pay attention to the management of file storage room conditions for the drawing file to create the appropriate storage environment. need to do the following aspects: infrastructure drawing files because of its specificity, the stability of the difference between acid and alkali, should pay attention to moisture, fire, conditional records storage should install air-conditioning equipment, warehouse storage infrastructure drawing files should be clean control the proper temperature and humidity, ventilation, fire protection, sunscreen, anti-dust, insects, in particular, should take appropriate measures to prevent light and avoid direct exposure to light drawings.

4. Digital management. Since all aspects of infrastructure there drawing file management issues, such as the way to keep frequently used files easily damaged drawings of the drawings, handmade traditional management style that can not form a sharing of resources, duplication of sets of system management (two to three) that Figure matter inconsistent, drawing management during construction can not be put in place so that the drawings filed inaccurate, incomplete, blueprints, and base maps are kept, so human, material and financial waste. These problems have led to lack of effective management of drawing files and use. To solve these problems, it is necessary to propose a number of management as a means of forwarding or by scanning paper map collection, the effective management of other form of electronic drawings, a database, its digital management.

Links to Research Papers Download http://www.hi138.com (1) create an electronic drawing management system. All Engineering drawings from design to construction blueprint for the release to the scene began to round into the computer systems management, each The personnel sent by the Archives project management, A3 and the following drawings can be downloaded to the machine processing printing. by the construction management department is responsible for providing guidance files, and drawings to help make the management of change notification, and timely change notification and Figure is modified to establish identity relationships in the system to prepare for the preparation of the completion diagram for reference. completed drawing stage, the archives department in conjunction with project management and other departments Mixed-built drawings, the drawings only by qualified joint hearing can provide the final acceptance.

(2) the transfer of electronic drawing archive. You can use two options: either the completion of the design units to provide electronic drawings, the design changes were fully reflected in the drawings, after examination by the relevant officers into database queries used later for , and second, by the construction unit with, according to our previous drawings using the system input Information on the preparation of construction drawings in the original built drawings, while taking in the directory and seal (stamp completed) and then scan. This step implementation of the work to ensure that the the accuracy of drawings and paper drawings to electronic drawing a smooth transformation.

In particular attention is the completion of infrastructure in the drawing file, to give priority to its digital. Will be completed drawings into a computer file scan text into graphics, burn on CD-ROM, and built a database for automated retrieval, improve the utilization and implementation file Information file sharing service to send Information. At the same time burning the disc before scanning the text to form a digital graphic file will be checked to ensure virus-free final burn the disc, no self files and other "impurities."
Burn the end of a multi-disc sets, respectively, for the campus network transmission, the file and retained for future reference departments and other daily use.

Have saved the previous value of a large number of drawings files can be scanned into electronic files. University Archives department of drawings if the scan for the procurement of large-scale infrastructure, efficient scanner, the input of funds is too high, and completion of drawing materials in the concentration of existing After the scan is complete, the relatively limited amount of work a year later. To do this, social service approach can be used by professional graphic design company responsible for building the infrastructure to scan drawings, text and graphics made DVD work with the university capital construction the Development, infrastructure file an increasingly important position and role. Therefore, we must fully understand the value of the archives infrastructure, strengthening infrastructure and management of the archive file, so that the institutionalization, standardization, procedures, and make full use of modern technology to achieve digital archives infrastructure, strengthening Information infrastructure Development in order to take full advantage of archival value. To increase the hardware investment, the introduction of modern management technology, modernization of records management, e provide the material basis. We need to improve their professional quality, modernization of the archives Strengthening construction management, to adapt to the Development, to meet the needs of university Development.

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