On the current management of University Hospital Archives

Abstract: University hospital records of the construction work is an important pArt of college. In this paper, subjective understanding, professional prime grade, archival collections and archives in four areas of Information analysis of the current college hospital records management problems, and the corresponding measures to resolve it. Strengthen hospital records management, to promote the harmonious development of colleges and universities to make college better serve the community of great significance.


Keywords:: university hospital; file management

File is a university hospital in the Medical College hospital, teaching and Research, the formation of anti-work documents, books, chArts, audio, video and other categories and the carrier files, is the university hospital in the management of credentials, is a Medical Research foundation , publicity and education of university hospitals vivid Information. university hospital how to adapt to the socialist market economic system, and Improve the hospital records management is the files are currently facing a difficult task.


The work of a university hospital the importance of records management archives of University College Hospital, construction of the important pArt.


In recent years, due to climate warming, various epidemic diseases continue to occur, college is a highly dense population areas, is also relatively large mobility of the place, very vulnerable to a variety of epidemic diseases, affecting the health of students and universities of the work. Therefore, the scientific and standardized management of archives of University Hospital, is a modern university hospital management an important pArt of implementing the scientific concept of development is a basic work on the prevention, prediction and treatment of a variety of popular diseases, protect the health of staff and students is important. In recent years, the work of university hospitals have made great progress in the file, but still insufficient and unsatisfactory areas in urgent need of improvement and perfection.


Second, the work of current University Hospital records management problems (a) of the archival resources of the important role of the hospital lack of knowledge, without full use of archival resources on the effective use of archival resources to carry out all the work the hospital has a very important role, you can achieve greater social and economic benefits. In recent years, archival of files created using a wide range of social and economic benefits of publicity, but for the development of university hospital files, using it is extremely rare. a long time, a subordinate position in university hospital intentionally or unintentionally ignored the relevant management, archives sector to develop a complacent, lazy ideas and style, making the file archive is not comprehensive, for faculty, student records, health records, there is no university hospital establish the appropriate file management, laissez-faire. As the work is not enough emphasis on the file, the file Information resources are poorly developed, resulting in loss of archival resources, seriously hindered the development of archives and archival role to play.


(B) of the university hospital files did not receive formal training of staff, lack of professionalism than by current university hospital staff talent introduction, but by teachers, family members transferred into the records management staff positions related files the lack of knowledge. Records management staff collected in the collection do not know what the full impact of the filing rates; order when the file is not properly classified, file confusion; dossier drafting the title is not accurate, there between the cross and other files. Since the lack of professional archival work in university hospital personnel, so that Archives depth development to the lack of potential impact of file work. In addition, hospital records staff are not taken seriously, and its enthusiasm for work is not high, this team is difficult to keep up with the modern state of knowledge in university hospital pace of economic development.


(C) of the university hospital staff files Archives collection is not comprehensive enough <<People's Republic of Archives Law "> Article X: Filing of the state shall be in accordance with the provisions of archived material, on a regular basis to the unit transfer of files or archives staff , centralized management, no person shall it as his. As the main group is college students, student mobility is relatively large, and the University Hospital records management staff understand the importance of archival work, the decentralized management of departmental files, many files data collection not comprehensive, there are piles of files are also in the long-term status, not timely prepared for the archives, some have been rotting moldy, let alone use. As university hospitals included in the contents of the file management does not explicitly require, often according to their own understanding and practice of In the file management, management of many should be included in the file are not included in management, records management cause confusion.


(D) College Archives Digital, Information is not high, lack of funding, along with multimedia Technology, computer network Technology and modern communication transmission Technology, to electronic files for the file represented by new carrier to replace the traditional forms of paper files, will be the future development of the basic trend of archival work. hospital files large amount of Information, the use of digital and information Technology to manage the hospital file, the file can greatly improve efficiency. However, as social history, economic conditions, management, staff quality and other reasons, The current university hospital information management file was left behind. Some still in the university hospital registration files manually, or with only a computer record of the case file is simple, making the university hospital digitize records, significantly lower level of information Technology. university hospital personnel culture in general, only attach importance to improving the quality of Medical and technical personnel and continuing education, and training for records management staff is not included in the program, making the management of University Archives can not keep up development of information technology. Meanwhile, the work of University recognition of the importance of hospital records insufficient information in the file the necessary hardware facilities such as computers, printers, copiers, scanners, digital cameras, recorders, microfilm equipment, the very low cost, which restricts the college archives digital and information technology development.


III Strengthening hospital records management strategy (a) increasing awareness of the development of ideas across to establish file management method on the file information, not only can enhance the university, hospital leaders and functional departments at all levels of understanding of the work and support files, but also to the general hospital Staff awareness of the file to be strengthened so that they recognize the importance of hospital records and the potential value, realized that the file is an important basis for hospital management and important information resources. To file management into the agenda, as a major hospital development part of the task, with the main hospital building of synchronized planning, development, synchronous assessment. So the hospital archives to develop, we must attach importance to the hospital archives, records management reform, the traditional model, and establish a pioneering concept of development. Links to free Paper Downloads http://www.hi138.com (ii) to increase the quality of the file management operations

Records management staff to strengthen the training, to build a modern management level of professional teams. The one hand through-the-job learning, short-term training, etc., in a planned, targeted on the records management staff to conduct a comprehensive system of professional training, and constantly updated File managers business knowledge, so that records management staff to become "the basis of thick, strong, high quality" of the compound talents, both familiar and file of modern management knowledge, but also master the computer and microfilm technology, modern management techniques. On the other hand the hospital File managers to in-depth clinical front line, investigate and understand the Medical, teaching, Research and information needs of the file, review, explore the archives work experience, adding new information, the pursuit of the breadth and depth of information to ensure that hospital records of scientific, practical . only improve the quality of records management staff, and hospital records management work to a higher level.


(C) to collect Medical materials for the college's development and utilization of hospital records to create conditions for the main university hospital records management is the management of university hospital medical records, medical records only comprehensive, in order to better management of medical records. First take many forms to collect medical records records. voluminous complex medical records, diagnosis and treatment of both general records, inspection reports, there are surgical treatment records, records management personnel should take the initiative to coordinate with the medical staff, communication with patients and form a good atmosphere full collection of files, the types of medical records in a timely manner, accurately and completely collected, and privacy issues related to the patient's confidentiality should be prepared. Second filing identification information seriously. Archivists in the medical records of the information collected to carry out carefully sorting, screening, scheduling files, so that classification of clear, reasonable and test paper, cataloging standards to ensure the authenticity and accuracy of data files.


(D) to increase capital investment, the implementation of file management information in university hospital to increase capital investment, introduction of modern technology and equipment is the basis for modern management of archives. Modern management of the hospital file is the inevitable trend of development of information society, as information technology The rapid spread of hospitals digitize records, information technology has become imperative. hospital records digitization, medical technology, information technology can expand the file and medical records services, to better serve the community, while making file operations become convenient, fast, efficient, generate greater social benefits.


In short, strengthening the university hospital records management and improve resource utilization of the university hospital files the stability and development, building a harmonious campus, medical science are of great significance. In today's rapid development of medical science, we must raise awareness, improve the management of University Archives and use patterns for the cause of people's health and building a harmonious society to contribute their efforts.


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