File Management Vocational Some Thoughts on the Construction

[Abstract] Based on the records management team Vocational Situation, Vocational College of files present problems in the construction management team, made file management Vocational Colleges ranks the basic ideas.


[Keywords:] colleges, file management, team building


At this stage, faced with the file file management information resource development, prepared to carry out Research work targeted, personalized information service, rational and efficient use of resources and other issues, and the current management team of Vocational file personnel structure is not reasonable because of the lack of effective system of incentives and staff training, failed to achieve organic integration with institutions such issues as the management team, unable to adapt to the requirements of these new issues. vocational colleges should pay attention to records management, establish and improve an effective incentive mechanism to standardize the file management staff training, promotion of records management, records management to strengthen communication and build a with its own characteristics and part of the Department management team learning levels to meet the current requirements of file management.


First, the management team of Vocational Analysis Archives 1, there is the personnel structure, "one high and one low-five-poor." Vocational school a short time since, records management is still in its infancy, the age structure of the file management team , title structure, professional structure, educational structure, there are unreasonable, there is "low and one high and one five-gap" phenomenon, mainly reflected in: file management echelon has not yet formed, the lack of leading Research institutions and leading records management or technical backbone, records management low proportion of professional and technical personnel, the prevalence of low-level titles and qualifications, professional skills, low levels of the file, the file low level of professional Research, part-time staff of high frequency adjustments and changes, the team poor stability.


2, file management team and the institutions failed to achieve an organic integration of the management team. Vocational college records management services for the management of the institution, the history of the institutions records management, records management is closely linked with the School Management can not be separated. but vocational colleges often grab the file for the collection of files and management institutions for the management of the neglect of grasping file management, file management teams failed to do with the institutions of the organic integration of management teams, often to meet the temporary formation of a records management records management team, unable to do college management and file management into one, can not do the work of systematic work in synergy in the management is not strong, cohesive enough.


3, the lack of records management personnel and training an effective incentive mechanism. Vocational college records management is often seen as non-technical work, professional records management staff were not taken seriously because of their work, as long-term management of the supporting institutions, often also cater to a number of file management chores outside, was the work of boring, thought suppression, the professional can not get full play, thus the lack of enthusiasm, file management personnel are treated as ordinary administrative support staff, their wages and benefits to their work contact less performance, personal interests are not directly linked to their professional contributions, can not reflect its value, can not play the role of incentives, there is no established records management personnel and part-time professional title engagement, Pingxianpingyou, refresher training, learning and other aspects of foreign exchange rules and regulations, not in title, performance assessment has formulated preferential policies such as part-time archivists believe that this work is dispensable, resulting in frequent replacement of part-time personnel file management, file can not be guaranteed the stability of the management team.


Second, vocational colleges to strengthen the construction of basic file management idea of a team, attention to file management, file management insist on grasping "in charge" project file management attention is the premise of good file management, vocational colleges in the management team must in the Construction and part a good grasp of file management of the "number one" project, and strive to college management and records management "combined", as follows: First, adhere to and part, so that management and institutions file management "combined." vocational college records management has a dual nature, it has to follow the law of higher education management, but also comply with records management standards and business processes. vocational college records management team should be organized management, professional and technical personnel file, part-time management, technical support personnel, including personnel records management organizations, is the organizer and leader of archives, file archives of professional and technical staff responsible for administration and Research to grasp the expertise to provide technical direction and support, part-time management of staff within their respective file collection and management, and file management tools of modern information Technology to improve the realization of the need for technical support personnel with modern technical support. As the work of vocational colleges around the start of training highly skilled personnel , the file management is the core of highly skilled personnel records of all the details of the training process, so the records management team composition should reflect the vocational education management and records management of the organic integration of the file should be established to complex professional and technical backbone for the lead people, supplemented by part-time within their respective management responsibilities of management and technical support personnel of the management team, the formation of a thinker and institutions are familiar with file management business and part of the Department level management team.


Second, do a good job file management "number one" and build a sound records management team. Vocational colleges and universities leading file management, especially the principal leaders of the attention is closely related to the principal leaders of institutions must attach great importance to records management, establish a " File management institutions reflect management "concept, to optimize the environment, rules and systems for records management team to provide the necessary external conditions for the construction, should be placed on file management" number one "project, adhere to the department" in charge "responsibility system , passim (Room, Department of (Department are the responsibility of departmental records management, records management department "in charge" concentrating on school records management, professional and technical personnel configuration file, the units have to be "number one" in charge, with part-time management of files to form a pattern of records management faculty levels.


2, the establishment of an effective incentive mechanism, stability, create a file management file management team the core of an effective incentive mechanism is to enhance the records management staff work of the initiative, dedication and sense of accomplishment. The establishment of incentives to local conditions, the people, because things with the time that: First, according to the different needs of different people the same person at different times and different needs to establish an incentive mechanism, and second, according to different tasks to establish incentive mechanisms. incentive mechanisms, including assessment, evaluation, reward, punishment, links, each link and can use different means and methods may produce different results accordingly. incentive mechanism to achieve material and spiritual incentives motivate the combination of material incentives to quantify operational, to gradually break the records management staff by grade, length of service and other "qualified" appraisal, reward, promotion methods, the file management work as professional and technical management of institutions included in the content of performance appraisal, the appraisal and title promotion allowances and file management performance, workload, closely integrated nature of the work, and gradually establish and improve file management personnel of "professional performance" assessment. If the file part-time managers, according to the collation and collection of archives, the working efficiency, improved management tools and techniques, archival Research results and other indicators Archives staff on assessment, evaluation based on examination results and awards, such part-time records management staff will be able to mobilize the initiative, enthusiasm, let them carefully with the brain, due diligence work. vocational colleges to establish a records management team positions responsibilities, job titles appointment system gradually changes the file management team title for the appointment system files series, incentive management team of specialized, professional direction. At the same time emphasis on file management software and hardware construction, the management team to implement the file preferential policies to improve the working environment file, the file work on hardware and software to increase investment in equipment and increase the publicity file management, file management teams to create a cultural atmosphere, to the records management staff to a sense of spiritual prosperity. Links the Research Papers Download http://www.hi138.com 3, standardized records management training, learning management teams to build records management vocational colleges should have the following qualities: a good sense of service, professionalism and selfless dedication comprehensive professional knowledge and administrative files of knowledge, strong organization and coordination skills and Computer skills, foreign language reading skills, legal knowledge and ability to use and so on. In particular, as leader or technical records management backbone addition to the above qualities, but also To have a strong sense of innovation, research and grasp the latest records management and the ability to reform. To this end records management staff continuing education and professional training is extremely important. records management training to do the following: First, change their thinking concept. To correct the file management through training of mind, set the first service, honorable service, the service concept of pride, promoting records management staff have a strong sense of responsibility, good working attitude, strong dedication, and second, improve the comprehensive quality. to develop records management staff through training a certain organization and coordination ability, verbal ability and text organizational capacity, three to organize business training, management expertise to conduct training and records management dynamic, file policy, professional training and learning and enhance awareness of the file manager and competition of modern management innovation. in the implementation of the leadership by the competent authorities or experts to do the relevant files to the school policy, knowledge management, law, public relations and other aspects of the report or lecture, "Please come in "training in the form, or by rotation so that managers at lectures or group discussions, sent to other schools to pursue advanced studies, an advanced degree such as" going out "of training and learning form the management team to play the file create a learning team.


4, file management to promote research, innovation
Vocational file management file management tools in the management, management, rational use of resources, working mechanism and so worthy of discussion and research, records management and must along with the rapid development of science and Technology and continue to develop, it will definitely continue to be many new issues, new issues, file management to gradually from the past as "experience management" to "scientific management", so that centralized management and decentralized management, and flexible management and rigid management, and modern management combined with traditional management . You can set up a special research fund to explore, to study, enrichment, development, innovation, file management, file management research work reward outstanding contributions and outstanding achievements of staff. vocational colleges should pay attention to records management research projects to promote records management staff and operational capacity to improve the overall level of team to innovative file management.


5, file management and smooth communication and communication channels to build a harmonious atmosphere in the file exchange and communication between the management team is to understand the premise, understanding is the base of support. Smooth exchanges and communication channels, is to build mutual understanding, good atmosphere of mutual support basis is to create a management team, an important part of culture, but also staff training records management capabilities, the key to improving the business. vocational college records management exchange and communication channels, including hospital records management staff, the hospital records management personnel and other management personnel, hospital File management and the higher level department in charge of the file, the file management between vocational colleges, vocational colleges and other university records management personnel exchanges and communication between the several levels. records management staff should fully understand and master the latest school file management and research progress, but also familiar with national and local science and Technology policy and information, full advantage of this information, one hand in the management of the department in charge of its own initiative and to seek support for leaders on the other hand, the authorities in a timely manner feedback to the departments records management staff to help them make the appropriate file management adjustments or improvements. only to establish smooth horizontal and vertical communication and communication channels in order to give full play to the file manager's pivotal role, the bridge in order to make communicate with each other to form, mutual understanding and support a good situation, so to really complement each other, resource integration, force multipliers, and promote the development of file management.


This is not just a service for file management, but direct drive, which is the "file management reflects the institution management."

References

[1] Zhu-ping. Records management organizations, learning team building [J]. North and South Bridges ,2009.6:9-10.


[2] have reed. On the University Archives Incentive Mechanism [J]. Computer Knowledge and Technology ,2009.6:4590 -4591.


[3] Chen Peng. On the archives and files using the relationship between team building [J]. Lantai world, 2009.12 (24) :26-27.


[4] Wu Jing. To the people of this ideological Archives Compilation of the creative team [J]. Electrical warships file ,2007.5:30-31. Links http://www.hi138.com Research Papers Download