Update files on the administration of archives and scientific management ideas

Abstract: personnel files and its management in the hospital plays a key role in building it as a unit to provide basic information on various types of personnel for the labor and wage system reform, professional title assessment and appointment of other staff welfare and provide the basis for promotion. Therefore, should pay attention to personnel management, updating personnel records management philosophy, and file management scientific, standardized and modernized.

Paper Keywords: Present Situation and Countermeasures of personnel files
With the reform of the system, personnel system reform have become more. Hospitals after the transformation, management of personnel files to take the initiative to comply with the requirements of the times, updating personnel records management, content, scope, file collection forms, methods and personnel file services objects, etc., we need to face the personnel records managers and serious thought. now Fifth Affiliated Hospital of Xinjiang Medical University, Management of personnel files, problems and solutions for analysis, discuss with colleagues.

First, hospital restructuring, the personnel files of current situation and existing problems
1. Personnel file transfer procedures are not tight, short shrift. Archivists most are not full-time, so undergo or transfer work, the transfer of files, procedures do not follow procedures, the inspection does not check that cleaning is not clear, that the signature is not signed , resulting in number of files, materials and other issues responsible is unknown, ill-defined. even some people think that the file transfer is just a bunch of keys issues to make the personnel files before and after the transition out of touch. Because the hospital is the Medical center, teaching, scientific Research. hospital management focuses on how to improve health care, teaching standards, improve environmental conditions and provide quality services to patients, but not enough emphasis on personnel management, there are hospital facilities, inadequate personnel management hardware, file management training is not in place and so on.

2. Records management staff personnel files to add, collect, update slowly. Archive material failed to timely and accurately be replenished. In addition, some scientific Research, education, job evaluation, continuing education, performance evaluation and other aspects of the material is not archived, so the archive material can not truly reflect my reality, leading to incomplete personnel files.

3. The importance of records management personnel file information is not in place. First, records management staff of the importance of personnel files have not been widely publicized, employee records management staff and I are missing the file can not replenish the material, improve, update, followed by the personnel records management is basically keep a close watch, a non-professional management. Due to professional and time constraints, records management personnel in a timely manner to master new knowledge and records management work and new technology.

4. Employees will understand the importance of personnel files. That as long as there is a good job on the line, the file is optional. Of personal files to ignore the attitude of some people with their own personnel files are not sure where, but also of the view that their own files should not belong in my unit, and kept by me, some of the material should be archived archives management personnel can not be timely filed. These thoughts, ideas, materials, personnel files will inevitably lead to incomplete or missing.

5. Personnel file management tools behind. Fifth Affiliated Hospital of Xinjiang Medical University, the personnel management is basically a rotation of staff by the Personnel Management Division. Therefore, there is the work of many problems in the file management means, there is no separate computer and file management software access to personnel files of information are still using manual search. files still use the old metal storage cabinets, covers an area of ​​large, better use of space can not be applied.


Second, strategy and thinking
Hospital personnel file is a personal experience, political ideology, moral character style, operational capacity, the actual work and so documented and reflect the true, therefore, strengthening hospital management of personnel files, give full play to its use value, in order to better serve the party, Personnel departments, services for the worker himself. view of the above problems to the work of cadres and personnel management measures and the following thought: Links to Research Papers Download http://www.hi138.com 1. Strictly according to the procedure transition. Personnel file transfer is a careful, rigorous procedures for the work of great responsibility, should procedures. File transfer procedure: First, the files in the custody of a comprehensive clean-up, so that accounts in line, and second, files on the loan in time-return, and prepare IOUs and promissory notes and reminders is also indicated on the reasons for the situation, the third is to organize the fragmented files are not to be classified material storage, clean up promptly after the filing order, fourth, according to the file the transfer of the transfer requirements and procedures for the transfer of the transfer indicated on time, place and monitor the delivery person, the transfer of people, duties and name of the person receiving the transfer of inventory, number of pages should be signed and sealed on the transfer of files to be responsible for the work on the transition.

2, and strengthen awareness of records management, records management procedures strictly. Strengthen the hospital records management awareness of leading cadres to improve file management hardware devices, increased records storage, purchase of air conditioners, dehumidifiers, file Shelves and computers. I bow into the computer management software, establish personnel files of information storage and retrieval system. Hospital personnel management is not only an important link with the wages and benefits, such as a personal stake Titles Evaluation at the same time, it should improve the overall quality of records management, increase initiative, from fundamental to ensure accurate and complete personnel files of materials, timely filed. In addition, the establishment of a sound records management system, and strive to complete the file collection complete, truthful and reliable.

3. Rules and systems, rule-based, standardized operations, and actively take the initiative in the file collection. Institutional walls, operator rules to follow. Establish a worker borrow register files, staff files into, turn out the register, staff archive material into, out of register transfer, file transfer form and other materials. For historical reasons, do not collect archival materials, to identify the reasons, registration instructions, to facilitate the search for the future. Therefore, we in the collection file data port to be ground, Shouqin, feet handling, in a timely manner to make up and continue to add new data, the real basis to play the role of personnel files.

4. Actively carry out advocacy work to strengthen the archives staff dedication and sense of responsibility. Actively carry out advocacy work on the collection of materials to be carefully verified, the real income of the personnel files of materials and reliable, good quality. In the file identification process, the file serious and responsible management personnel to ensure a true and complete file, fully aware of the personnel files of employees working in human resources management of the importance of development to continuously improve working methods, working methods, innovation model, improve work efficiency, improve their professional quality. in the differential process, can tell right from wrong, and resolutely shut out those false information, maintaining personnel files of the authenticity, reliability and integrity.

5. Improve staff awareness of the importance of archival material. One step up publicity efforts to improve staff awareness of the importance of their personnel files, to do our consultation services, use of multiple channels to publicize the personnel files of employees of management knowledge, to understand that the personnel files is not optional, it re-employed workers in the future have a significant impact. The second is to strengthen the standardized management of staff personnel files, so the file collection, sorting, identification and preservation of all aspects of scientific standards . Third, strengthening the collection, improve the contents of the file, add file missing materials in a timely manner, improve the use of archives value.

6. File information to speed up the process and improve efficiency. How to use computer technology to the personnel files for information storage, retrieval, so as to realize network management, personnel records management has become an important issue. This requires a database of personnel files as quickly as possible, so that personnel file management with information, networking. At the same time, provides the appropriate permissions in the case of some of the information on departments and individuals open, an open and transparent personnel management system. Thus, not only can enhance the files of all employees awareness, increase transparency in the management of personnel files, but also as a unit that talent, training and use of information infrastructure to lay personnel.

Up to now, the unit personnel files 1514 total volume, 624-service cadres, workers file of 70 volumes, 470 volumes retired employee files, employment of personnel files of 350 volumes. In order to achieve the modernization of personnel management, we plan to use advanced computer technology and science retrieval system, the implementation of dynamic management of personnel files, the use of computer data compilation of cadres files, classification, sorting, computer input, so that the file data, and information. in the file of the borrowing, access, archiving, statistics, daily work, the implementation of computer of operation.

Through the personnel files of modern management, personnel training, job promotion, employment and other aspects of cadres, the rationality and fairness can be reflected, thus truly utilized, can make the best use.

In short, to make the file work for new progress and breakthroughs, we must seize the current favorable opportunity to enhance learning, continuous reform and innovation, out of original ideas, models, thought to form a new set of files, the file concept, to adapt the development of archives and records management for the realization of the scientific, standardized and modernized to make due contributions. Links http://www.hi138.com Research Papers Download