National Archives of Medical Colleges in the innovation and development in coordination

[Keywords:] national Medical institutions; archives; organization and management

National Archives of Medical Colleges is a behind the scenes supporting the work of unknown, which is often overlooked, but the University Archives is the leadership decision-making, career development, an important and indispensable component. With the advent of the Information society, access to the archives of increasingly high demand for more and more detailed contents of archives, from the protection of traditional archives to the new carrier's application, analysis of historical data from the file into modern life and work need to consult the files, archives continue to expand, the work growing space [1]. How to make archives of national Medical schools do innovation and development, is the bounden duty of the staff files. I only files of Comprehensive Registry functions to work, but also provide access to the permanent preservation and class file, scientific and cultural undertakings in the performance of the process of records management responsibilities often have relations with the various functional departments, the coordination of the overall direct impact on the University Archives Program. Therefore, I believe that coordination is a file management of important content, and its directly restricts the level of the healthy development of archives, in which some of the proposed measures.

An innovative learning is the basis for improving coordination

Now entered the Information Age, New College Archives to adapt to the needs of economic and social development, services, economic development, services, development of the Institute. Face the custody of the contents of the file received, quantity, type, carrier and so more and more and more complex , archives staff must adopt new ideas, foster awareness of innovation, speed to adapt to changing times and rhythms, to maximize the use of those files to meet the Information needs [2]. and to strengthen the innovation and learning, to seriously study and practice the scientific concept of development, efforts to study the file operations to enrich the basis of coordination, integrated file management skills improve. In the cultivation of innovative learning language arts, improving their quality, in the daily work of file management is especially important. Institute of Comprehensive Archives primarily to faculty and students, this group of special nature of archivists in coordinating the work of a higher requirement. Therefore, pay special attention to the daily work of language, tone and polite language, to the archives of the personnel required to provide services, regardless of rank, should be equal treatment to warm, sincere and treat each member access and consultants. and in accordance with the preferences of different objects, personality, the tone of discussion as far as possible, to be truthful during the discussion, sincere, harmonious, satisfied and convinced both sides . In addition, phone contact daily file management is one of the methods commonly used to persist in using the "Hello" at the beginning, "please" in the "thank you" at the end of such polite language, so that the other work to understand and support your will help establish the archivists and archives department a good image.

2 develop team spirit is to improve the coordination of the guarantee

Adhere to the College leadership services for teaching and Research services, the hospital staff and students for the Institute of Comprehensive Registry Service is a fundamental guiding principle. File work is a functional departments involved in the hospital's specialized operations, records management practitioners to thoroughly familiar with the situation of the sector initiative to collect materials, guidance services, foreign exchange, and the unit not only dealing with people, but also often with other universities and even organs, enterprises and institutions and their counterparts in academic exchange of business activities. This requires archivists to be good at social interaction and relationship between various aspects of flexibility, and enhance coordination and collaboration awareness. For example, in practice, department heads often encountered some of the functions and the offices work part-time archivist for the relationship between changes in , which appears inconsistent work steps, without the required qualifying time of the transfer of files, University Archives of the work plan implementation. At this time staff dedicated to in-depth investigation file, and actively help solve the practical difficulties of functions, so that departments and functions of the file cooperation and coordination between the harmony. The file room staff must be unified in thought and action together, establish service, collaboration, awareness of the times, blaze new trails, and contribution. to be good at handling individual and collective, and other relations, co-ordinated and support each other to form a response that it can come to the capable of fighting and winning team, so teamwork flourish, enhance coordination, promote the healthy development of University Archives.

3 the implementation of target management is to improve the coordination of key

File management by objectives for the file management into the traditional vigor and vitality, to achieve the objectives of management of archives, the most fundamental thing is to rely School leaders at all levels support and full-and part-time hospital staff in close collaboration with the file, work out practical file management by objectives program of work, have a consistent unit, the sector development objectives, in order to better organize and coordinate the work we do file the enthusiasm, initiative and creativity [3]. If the functions do not implement file management by objectives it is difficult to everyone's will and the pace of reunification, some files may appear weak sense of complacency passive work situation. practice of management by objectives work in that file should grasp the main points of the formation of departments from the file source, because the file from various functional departments, resulting in work, only the formation of departments from the file source, to make the leadership of the various functional departments and part-time archivists all clear objectives to achieve the standard of the content of their own, so " extremely heavy burden of layers to choose, there are indicators for all shoulders. "Everybody is the center of consciousness to achieve its objectives and concepts, so that each staff member to a heart like, an effort to make, consistent with each other, unity and cooperation, to avoid In the file management in all aspects of a loophole in the University Archives from passive to active, the archives sector management to improve the status of records management for the college level across the board.

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4 establish rules and regulations is to improve the coordination capacity of the source

Institute to establish a sound file comprehensive rules and regulations, formulate the College Archives and the functions of personal responsibility, the job responsibilities clear, clear division of labor, a reasonable division of labor and strive to collaborate effectively unify the work of each department archives around the active in the college center, always focus on the central task is to co-ordinate the source. both work and file management in the daily working relationship between the various departments, the coordination of work must carry out the principle of equitable and reasonable, the so-called equality, is to take themselves, are coordinating the parties involved in the coordination object and put in an equal position, a warm, sincere attitude to coordinate, adhere to the coordination of ventilation, to discuss the main reasoning, in order to coordinate the job done. At the same time coordinate archives While adhering to principles of work, and pay attention to flexibility, such as implementing the department filing is to ensure complete and full archive material to improve the quality of the key files. and file department shall file the right conferred by statute, according to part-time archivist to help more and more aware of the work of party and state laws and regulations relevant files, documents and materials to master the formation, accumulation of the law, as well as the basic method of archiving and filing skills. More important is to make documents related to cross-sectoral and archiving of the materials coordination between departments, so that all can abide by the part-time archivist records management rules and regulations, the University Archives in a law forward.

[References]
[1] Xu Guiqing, Wang. Information Management of Archives of change [J]. China file, 2006,389 (3) :7-8.


[2] Ma Yuling, Zhang Xiaoxia. Talk about innovation in the work of the University Archives [J]. Archives Communications, 2003,152 (3): 94.


[3] Li. On Target Management in University archives management application [J]. Archives Communications, 2005,163 (2): 90.

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