Digital archives of the preliminary study

Abstract: As information technology continues to develop, build China Digital Archives has been to meet the basic conditions, compared with the traditional archives, digital archives have a wealth of digital material resources, the propagation velocity and the mass rapid information sharing, etc. . But in the process of building, facing some urgent problem, the solution of these problems to further improve the digital archives have an important role.

Keywords: digital archives, building, Research

A current awareness of digital archives
"Digital file management" refers to the traditional paper, audio and video tapes for storage of media files of various raw materials, by scanning, compression, conversion and other means to convert the picture files, sound files and video files, picture files can be through the text recognition technology to match the scientific method in each picture, then use the storage management technology to image and index fields in the CD library storage, tape libraries, and other large-capacity storage medium, and through the species facilitate the search means quickly retrieve the desired file data can be published to the LAN, WAN, Intranet, Internet, and eventually realize the "digital files" management of a network, the new file management techniques. It is a based on the universal application of modern information technology based on the use of digital tools to highly ordered comprehensive archive of information resources for the processing center, high-speed broadband communications network for the technical facilities of the very large scale, distributed digital information systems management. As the number of technical processing and content management technology, the rapid development of a new generation of file management will be the file management of digital holographic way.

2 Construction of the building enterprise principle of Digital Archives
2.1 The principle of uniform standards and norms standards and norms are the foundation for building digital archives, the establishment of standards should be prospective, not only to guide the current construction of digital archives and the future development of the system should be unified. For as much as possible left interface for integration with future systems.

2.2 overall planning, and gradually perfect the design of digital archives not exist in isolation, should be incorporated into the overall enterprise information construction designs. It requires technical, policy, relying on the environment and security. As a result of the basis of enterprise file information, techniques, capital and talent conditions vary, so the development of digital archives varying levels. so the units should be based on their active and innovative expertise, learn from the successful experience of other units, the introduction of advanced technology and management experience, avoid duplication of Research with to fund waste.

2.3 perfect security mechanism to provide fast service, increase efficiency at the same time, the network environment to the archival information has security implications. So to strengthen the protection of classified information. Services and effective combination of security mechanisms in order to better services for enterprises.

3 Construction of the main content of Digital Archives
3.1 The development of standards and norms, regulations and standards are enabling the digital protection of records management. Lack of full implementation of the standard system and standard digital negative is the main problem in the management of construction. Reposted elsewhere in the Research Papers Download http://www.hi138. com is currently the standard of digital files is not perfect, for resources in the archive range of digital files, metadata identification, description, storage, query, exchange, management, retrieval, utilization, the authenticity of identification, safety standards, should accelerate the introduction and implementation of its . combining the characteristics of digital files, develop appropriate management rules and regulations.

3.2 Construction of digital information resources on the one hand directly through the network archive. Electronic document file paperwork can be filed at any time after closing, or on a unified archiving time period of time, formed by the department through the log file, log the system call identification technology identity verification to confirm correctly agreed to receive. The acquisition system to receive the file directory and the full text, and then confirmed by the inspection system check and send the right message to the archive unit, were introduced into the directory to the directory with the full-text databases and save the file storage system. from the archives personnel receiving the registration, the principle reasons given by the file Classification, set levels of access restrictions for users to find use in the future. This archive at any time, on the one hand to avoid leakage of classified documents to ensure the integrity of the archive rate and rate, on the other hand also in line with electronic file its own characteristics, fast and convenient, and also avoid the loss of files and virus damage. On the other hand through the transfer of carriers in the form of archiving electronic documents. This means there must be the transfer of archive documents, each electronic document shall be in the "" electronic File Registration Form>> registered, used to confirm the integrity of electronic documents and the original, electronic documents and electronic files registration form should be kept at the same time. If the content changes, you also need to change notice. change the notice on the production units, computer systems, software name, dribbling specifications, reasons for the replacement, the replacement content, people and change people's detailed project approval, are to be subject to strict constraints of electronic document management system. In addition, in the management of the necessary backup, to prevent information loss and distortion, maintain the reliability of electronic records.

Electronic documents as electronic coding technology, you can edit to change without leaving any traces, the carrier can not be fixed some of the original certificate of identification documents can also change the key information, these are the original documents of electronic documents has become complex and difficult to identify. So electronic files should be at any time during the formation of digital signatures, message authentication, authentication, and encryption, to ensure that file transfer, processing without error, to ensure that the archives department received the original electronic document, authenticity and accuracy to ensure that the status of electronic documents as legal evidence.

Of electronic documents bibliographic also information resources, the important content. Through acquisition, collation, analysis, organization and record on the file content, structure, background and file system information in order to accurately describe the electronic file formation process and outcome. To the recorded content , the related documents in the formation of various elements, including documenting the background, content and structure, but also the focus of the recorded contents of the file transfer from the formation of the background to the file.

3.3 The protection of information security, file history and important information as a faithful record of the file should be well protected. According to the provisions of relevant standards, with a focus on archiving electronic documents identified after the data set into the archive, copy to the durability vector, at least in 2 sets, a set of archive storage, one for access to use. necessary, copy the first 3 sets of ex situ conservation. conditional dedicated backup server can also be used as security.

3.4 The infrastructure network is one of the hardware technology must have enough bandwidth in order to achieve interconnection of multiple networks, high-speed exchange of visits, cross-platform, cross-system conversion and link to each other. In addition with the establishment of digital archives need to server, CD-ROM image servers, switches, digital microfilm equipment, video and audio information collection equipment, digital cameras, digital cameras, computers, scanners and related editing, printing, DVD and other equipment. All these are enterprise digital archives building a favorable basis.

With the pace of building the file information to promote the continuous and further development of business archives, in order to further improve the level of records management, digital archives, the building is imperative. Enterprise management department should seize opportunities, overcome difficulties, work actively create conditions for establishment of enterprise file database, the construction of digital archives, and lay a solid foundation. At the same time adhere to the scientific, standardized, practical and reliable principles, and strive to reduce errors and improve the efficiency of building a database in order to achieve better results.

References:
[1] Hui-Ling Feng. Electronic Document Management Tutorial [M]. Links http://www.hi138.com Research Papers Download