On the way to enhance the sense of responsibility to speed up enterprise innovation management file management information

Paper Keywords: business files; Information technology; sense of responsibility
Abstract: Enterprise file Information is to adapt to the inevitable development of enterprise records management requirements is a very complex system that works not only need to attach great importance to business leaders, the file manager but also new ideas, to explore the use of collected files objective laws. full use of modern cutting-edge Information technology talent to play advantage, integrating all aspects of power within the enterprise, the enterprise file Information technology to promote deeper areas.

1 company from a strategic height of the development of Information to consider the problem file
From historical experience, not just the file operation of business related information "storage room", "safe" for the file should not be itemized account management, simple management, file management for the operation and management should become a very important aspect. Most business leaders have been fully aware of the development and utilization of archival information resources for scientific decision-making and management is a fundamental need, but the actual business situation is different, how to build and use a good information system management consulting, different companies should be flexible; comprehensively improve the efficiency of the file, to satisfy business needs of various departments of the file to use, not only need high-level business leaders attach great importance to and actively coordinate, but need business leaders with strategic vision and pragmatic style, the file information technology into the overall planning of enterprise information, the archives building incorporated into the internal departments within the scope of job responsibilities, planned, organized, arranged, so that at every level, the project clearly and should be cast A person given money to support it.

2 companies file information management, main contents
Enterprise information management file is generated in the information age in the context of the theory and practice files, a file resource information into the core of a new period of the file management information systems theory and work gradually guide the formation and development of specific work and its main include:
(1) file of information technology resources. File resource information file is the file resources and the management process through information processing and computer network systems to save the transmission, the original vector file of different resources into digital information, file resources to achieve rational allocation and orderly, effective development and utilization of information technology, social sharing of archival resources to achieve its main contents include: First, the file information resources, through digital and network technology, to establish various types of standardization, can share the catalog database; second is the file-based platform, including file management system for network construction and development and application, create a file of technical support information sharing platform, the file information transmission network and file sharing of information resources.

(2) file management and scientific. File by patrol Marina for scientific method, is based on the characteristics of the information society and the archives of the beads to persuade customers see the organization of legal rational planning and control. White natural and social sciences of the latest research results applied to the file management, such as in systems theory, cybernetics, etc., under the guidance to make the right decisions. In addition, the management of scientific but also right and proper use of economic instruments and administrative measures in accordance with the actual managed object and its own inherent the law to decide hundred Long means, and the use of these tools and, ultimately, a legal form to guarantee the scientific management is next to the Bin to manage the modernization of the potential core.

(3) quality of management personnel remuneration Yi of the Information age file types and carrier diversity, the continuing reform of the file management, records management personnel in the business of knowledge, scientific and technical knowledge and ability to manage all aspects of operation of proposed new higher requirements. In addition to records management staff should have extensive knowledge, but also there is a reasonable structure of the talent pool. records management staff have a reasonable proportion, a better knowledge of the structure, age structure, the quality of structures.

(4) file on the socialization of bribery. As society's awareness of archives and file-effective show, use the file object from the user is undergoing significant changes, non-government organizations and the public on the use of archives is growing, the economy activities use increased significantly. With the further opening up the file, the implementation of electronic documents, files will appear to use cross-boundary, cross-industry situation, breaking the boundaries of time and space, a real sharing of resources.

3. Seize the opportunity to comprehensively promote the construction of enterprise file information
Enterprise file information technology is facing rare opportunities for development and the development of modern information technology also provides a very favorable objective conditions, therefore, must co-ordinate planning, careful implementation, in a tradition based on the work, do the following points:
(1) establish a sound system, standard file management. Corporate archives department of information technology to seize the enterprise management to bring new thinking, new patterns, to establish the sense of innovation, the use of advanced technology, innovation and enterprise file system, establish and improve enterprise information environment to adapt to the file management system to ensure business archival work in the enterprise information environment, sound and orderly development, improve the business scope of the collection of files, adjust and extend the reception range of enterprise file information, particularly put men on the sustainable development of enterprises intestinal some potentially valuable written materials; to create an electronic file archiving methods, improve enterprise archive system documentation; the establishment of digital archives information management and use system to protect electronic data file storage and use of information security. Links to free download http://www.hi138.com (2) update the concept, multi-channel open archival information resources. Critical to the development of enterprise file information to be extra attention, not two large files to collect appropriate objects and scope of the collection, not only to collect and file information close to a variety of gold production and management decisions related to corporate information should also pay attention collect the same time, the collection of business archives to full use of modern electronic means of communication, gather information from both the depth and breadth to be expanding, record keeping focus to shift to form their own material and has a direct business relationship with the paper.

To market-oriented, and tap a variety of marketable file information, such as: business to pricing, we must know the market conditions; to develop marketing strategies, we must understand the cyclical and competitive sales situation; to explore new products, we must fully understand the manufacturer, and so on. If the file is in these areas who can provide real time enterprise, detailed file information (data, text, graphics, etc.), the right decisions for the enterprise will provide strong support for the The service is to provide enterprises with advanced information services.

(3) strengthening of qualified personnel files, file management software build environment and social development, technological advances on the one hand to the file management theory, management, archival work and work area means and methods of work to bring a strong impact on the other hand but also the quality of records management staff to introduce new and higher requirements, therefore, improve the quality of personnel records management, archival work is to accelerate technological progress benefits to promote the development of archives Lixue key file management information to meet the needs of building must be on file in the post staff ongoing multi-channel form of job training, experienced professionals to manage files and precipitation time the ability to accumulate, it will let the community archives for the effective use of information technology and adapt to the requirements of the file .

File information to establish the qualified personnel needed for the building standards, a clear goal and direction, improve the personnel file information to develop a system and mechanism to speed up file of complex personnel training, setting of unreasonable positions should be adjusted in a timely manner, made outstanding contributions to the records management staff to give recognition awards; to pick a number of ideological and political consciousness is high, business ability, love of archives, has a certain level of business enterprise management personnel to augment the file ranks.

(4) to strengthen the theoretical knowledge and learning, enhance the sense of responsibility and mission. Archivists must continue to improve their professional quality, explore new ideas, courage to forge ahead, ahead of the intervention in enterprise management process, full participation in the construction of enterprise information, its organic integration into the to the information system, so that archives work with five industrial design, manufacturing, construction, management, work flow like convergence, to strengthen the documentation of all types of enterprises run monitoring. Archivists should also actively participate in international quality certification system standards implementation activities to achieve the file, the file is institutionalized, standardized management, the initiative for the business computer personnel, establish and perfect the automation of the file system. must also be actively integrated from various sources to obtain and process all kinds of information, and compile a a certain level of integrated, thematic reports, analysis and assessment for decision makers, improve service levels.

(5) actively promote the early realization of the digital file management. Digitize records management is a difficult and urgent task. Archivists can not wait wait to take the initiative, first, in the language of non-standard companies, improved file system as soon as possible , for a variety of machine-readable file directory management software to create and prepare the establishment; Secondly, according to the characteristics of corporate collections, combined with common industry standards, timely preparation of the index tool, in order to achieve the automation of the file search function.

File the original record of history, human society, real memories. The continuation of history and social development are the most reliable in the file mark and left town Peng change. The more distant time, the historical value of the file the more prominent, the file also valuable the more remarkable for pay systems to accelerate the process of digital files, but also effective to retain the traditional Liu and heritage.

(6) to improve horizontal integration, information sharing pave the way for the file. To encourage the maximum range of file management within a unified, uniform principles of classification numbers, uniform subject headings, as a system software feature set for the same type has been archived different versions of files to do the upgrade data conversion work to collect and take good care of the associated application and historical data to the relevant departments will be able to access and use of business, file with the company's business departments, technical departments to improve coordination to avoid the construction of enterprise information file repeating at a low level.

Comprehensive BFI above, enterprise file information work is a demanding fan state fine system which needs all sectors to promote co-withered, it is also a more forward-looking, strategic arduous task that requires workers to comply with records management era, changing concepts , a positive response, full wisdom, overcoming various difficulties, in order to further promote the process of building enterprise file information, play the role of information technology affects, so that archives work in the enterprise in the economic construction and social development play an active role. Share on free download http://www.hi138.com