On the vocational school enrollment records management

(Construction, industrial Keywords: vocational school enrollment records management
Abstract: school management of student enrollment to graduation from recruit training during the entire enrollment registration, course selection, academic assessment and migration as the center of the assessment and management combined with actual work for the vocational school enrollment records management discussed.

"Enrollment" refers specifically to meet the admission requirements to be officially admitted the conditions, in accordance with regulations made after the registration of students eligible, while enrollment management is to recruit students from admission to graduation the entire training process of enrollment registration, course selection, academic assessment and migration as the center of the assessment and management of vocational education with general education, enrollment management is a very important job, but it is different, and general education, vocational education students are quite different level, making the vocational education enrollment management education and management more difficult than normal.

First, the current student enrollment of secondary vocational problems in records management
(A) changes in the diversity training model, new challenges.

Diversity training model changes to the file management of secondary vocational schools has brought new challenges. Specific performance of the training model to reflect changes in the material without timely access to files, standard is poor. Some of the major emphasis in vocational schools <<>>,<< enrollment card registration form >>,<< test scores high school students of ideological and moral assessment of the table>> and other materials reflect the students' academic performance. Should highlight the <<vocational skills certification candidates table>>, internships, training and other vocational schools to reflect the characteristics of the content is also less difficult to ensure the objectivity and authenticity of student records.

(B) electronic records management network defective
Status file management, the ultimate goal is to achieve file sharing of information resources, and network file management so that this goal can be achieved is an effective means, however, electronic records management is not perfect, a true student of electronic records , security, lack of sound management system to guarantee (such as the system user to define, change the conditions necessary information, query information necessary procedures), and network insecurity, computer failure problems of electronic records long-term preservation, the improvement of software technology, etc. These are electronic files with the constant development of the fish to be resolved.

(C) play the role of the absence of file
Student employment market in the employment system of the environment, the students record student enrollment files as the growth of important text material, to play its irreplaceable role in education and human resource development. The current level of student enrollment records management of the main problems is the lack of innovation. not really vocational students from the service requirements to achieve successful implementation of the employment management of student enrollment resulting file in the Management of incomplete information, information distortion, lack of process management to provide information on graduate employment and so lag its role in employment services, the absence of a will to play. Links to free download http://www.hi138.com Second, to strengthen the vocational school student records management strategies
(A) raise awareness, foster the concept of modern records management
With the reform of vocational schooling deepening the modernization of records management has been put on the agenda. Records management work in order to adapt to the new situation and development, it is necessary to achieve the ideological shift from top to bottom the one hand, as school leaders must fully understand the status file management in the value of school education, status and role, aware of the school the importance of modernization of records management; thus change the traditional concept of records management, records management to strengthen the awareness of the scientific development concept to guide the modernization of records management school the other hand, as the archives staff must update the file management concepts, highlight the file management information services, strengthen the comprehensive analysis of school records and depth of information utilized to achieve the school archives from simple managed service based research and development services to change the school into a personnel file management work, information on the work of cadres Library and Staff, the personnel file archives based on school development and utilization of resources.

(B) the establishment of a sound archive material, collection and transmission system.

1, the specification requirements of archive material. In accordance with the provisions of the cadre and personnel records management, archive material specifications must be unified with the durability of a good 16 to open the paper, writing materials should be durable, or more durable, and shall not use ball-point pen, carbon paper, red ink, pure blue ink and pencil, and ink-jet print archives should not be used, should be used in print or laser copy of static archive. Those who do not meet the requirements, you must return the original form material handling unit before re-archiving.

2, the establishment of archive material collection system, although the vocational school students form a channel, archival materials, a wide source of material to form but most are more regular, as long as you carefully to observe, is not difficult to master, such as vocational school students The collection of archival material, can be divided into three stages: the first phase is to collect student enrollment in vocational schools and the formation of pre-school archives, these archives should be in the Admission and enrollment time when it started gathering step The second phase of the collection of archival material, in addition to the usual collection of regular students in school during the formation of physical and moral energy, all kinds of social activities, various competitions and various copies of certificates and other materials, but also from the party , group organization to collect them to join the party, group organization of the material, the Office of Academic Affairs, the Communist Youth League and the students collect awards and other materials appraised the third stage is the most important collection phase, that is the occasion of graduation of students in vocational schools during the morality and intelligence summary and evaluation of physical material, can be formed of the material are: graduates from the registration form, graduates identification table, the total scores and standings table, vocational students pass the registration card, sports, graduate medical form and other materials. Furthermore, it should the establishment of student file archiving system, the formation of collection network.

3, the system files to be transmitted strictly graduates. One must conscientiously implement the system files to be transmitted, the file transferred in strict accordance with the procedure: fill in transmitting a single example - fill in the registration file conversion - tight envelope - by transmitting confidential - Check store receipt - receipt back in time to hasten not (should be within one month) while the receiving unit should pay attention to the availability of documents under the "county (group) level and above the organization, personnel department or the county ( with the county) over talent service center "and other qualified institutions with administrative files and if the employer does not have the storage conditions, should be sent to the personnel departments of the flow of talent service center storage so you can avoid the resulting file after the files to be transmitted out loss occurred. On the other hand, graduates of vocational schools in the school file to reflect the overall performance during the German intelligence material, such as the graduate registration form, student performance summary table, the basic situation of graduates in the table (total points table) and other materials to form a duplicate , One of my files stored in the graduates, another store in the school's enrollment file. The benefit is easy to lose the next part of the student's file after the re-filing (ie, where the school graduates through the preservation of the original enrollment A copy of the file to re-filing), and also avoid some graduates use the opportunity to re-filing of fraud, such as the false material, to open a false certificate, altered performance, and so the phenomenon. Links to free download http: / / www.hi138.com