2004 to 2010 analysis of China's electronic document review center

Abstract: In recent years, China's center of electronic documents in full swing, a variety of perspectives scene, this far as the birth of electronic document center background, ownership, role function, mode of construction of the four core issues of research are reviewed.

Keywords: electronic document center, the birth of the background, ownership, role function, building models, review

China's "electronic document center" of a late start, until 2004 in Yao Lei <<Library and Information Science>> published <<On the e-government environment, the center of the structure of electronic documents, principles and the role of>> a text, it opened a research center prelude to electronic documents. The author of "China Knowledge Resources pool - CNKI Series Database", the Total 2004 to 2010 titles containing "electronic document center" of the literature 58 (retrieval date is December 6, 2010. Literature related to electronic Documentation Centre in all aspects of construction, this is only the birth of their background, ownership, role function, mode of construction of four core issues are reviewed in order to arouse in-depth study.


1 birth of the background research
Concern "electronic document center" background of the birth of the study, determine the actual center of the ownership of electronic documents, role function, construction, core issues such as the positioning mode. At present the main points are:
1.1 great development of Information society said Qiu Xiaowei that the electronic document center has a more profound needs of the community background, construction and reform of China's Information technology environment is a big demand for electronic document center in the background [1] Mei Ding in his discussion of center of the need for electronic document also pointed out that the electronic document center is the development of national and social Information requirements [2]
1.2 surge in the number of electronic documents said Chang I believe that electronic document center in the surge in the number of electronic documents under the impetus of response to electronic document storage, use and set up the need for electronic document storage, use center [3] Therefore, Yao Lei also believes that the electronic document center is the first electronic document their own needs [4]
1.3 the use of electronic documents the contradiction. Hujie Deng believes that the emergence of electronic document center, from the use of electronic documents in the face two problems: First, electronic document management and use of non-scientific needs of contradiction, the second is a network of electronic documents utilization trends and contradictions in Information security [5] Mei Ding also believes that the electronic document management and use of two major contradictions facing the decision we have to create an electronic document center [6] art, put it bluntly, the establishment of electronic documentation center is to solve two major contradictions of good policy. [7]
1.4 e-government development needs that. Cao Shuzhi that e-government electronic document management system to a series of new changes, new problems, making the file Information security issues are particularly important, in order to meet the construction and development of e-government, must create a new, centralized electronic document management body, the "electronic document center." [8] Jie Hu also pointed out that the government has brought the government network construction, government public information, government information resource management trends, etc., requires a centralized storage to provide data management and data sharing and exchange platform for the new management model emerged [9] Based on this, Xiao Qiuhui that the electronic document center in the direct cause of e-government is to meet the centralized management of electronic documents, secure and real-time access needs. [10 ] At the same time, Xu Guiqing that the Government of organizational structures for the establishment of the foundation of electronic documentation center, <<Open Government Information>> release for the establishment of electronic document center provides a new anchor, the implementation of e-government system establish the feasibility of electronic document center to build a platform, [11] the above three aspects, which shows the center of electronic documents and e-government development are inseparable.

From the above literature, due to the researchers cut the problem from different angles, their conclusions are different. I believe that the electronic document center by the variety of factors contributed to the birth, the electronic file itself, e-government development, it is the inevitable development of information technology products.


Ownership of 2
Organization and management of electronic document center mechanism, in essence, is its ownership.

Cao Shuzhi that electronic documentation center should be placed under the management of archives, so that is conducive to better reflect the central archives document management, records information management center, the file information transmission center three functions [12] Hu Jie that the front-end control of electronic documents based on ideas and continuum theory to archive electronic documents as the center of the main building, not only archivist in the electronic document management position, and, in line with the theory from the perspective of electronic documents electronic document center system requirements, in line with the work functions of the archives, there are no "do" is suspect. [13] Yang Dong rights that the archives department to carry out electronic documents center, better able to achieve an integrated document management philosophy to ensure that electronic documents , electronic records authenticity, integrity, remove from the system level to receive electronic documents in advance of the archives of the museum barriers will help the National Archives to better fulfill the scientific integration of the functions of various types of archival resources. [14] Zhai rainstorm far that In the Archives (Bureau of the establishment of electronic document center, follow-up can be a fundamental solution to the museum archives digitization, the archives sector in the future information society to seize the "commanding heights." [15] Rao revealed that, whether it is based on practical and theory-based and laws and regulations, electronic document management center should be the main administration file. [16] From the above archival research results point of view, the view is consistent advocate of electronic documents placed in the file management of the centers of the main administrative under management or archives.

However, the absence of express provisions of regulations and policies related to electronic document management center of the main, from a different point of view, different conclusions can be drawn. From the electronic document production and management authority of departure, its management should be the main organs of the General Office (room, from the electronic document security management technology start, its management should be the subject of the information department, effective management from the file and open access proceeding should be placed in archives administration departments that Archives (Museum) under management. on this issue, Wang Suli so wish, both in logic or physical responsibility should be clear boundaries [17] Xu Guiqing, Hu Jie, respectively that is attributable to the information known to the custody of archives management, or attributable to other departments, or to take multi-state, is still difficult to conclude [18] [19]

Role and function of 3
Links to free download http://www.hi138.com from targeting point of view, electronic documentation center should be: (a center of the current use of electronic documents. Chang Yu pointed out that electronic documentation center is to comply with electronic document storage use needs to build up, [20] Thus, its scope should be collected with the use of the value of existing electronic documents, [21] Xu Jianzhi so that the electronic document center is a centralized electronic document "landing places", the main job is to responsible to submit electronic documents, receive and use. [22] (2 permanent storage of electronic records base Huang Yuming that the electronic archives of the Documentation Centre is an integral part of its core objectives is to ensure the integrity of electronic documents, real, effective and long-term available. [23] (3 sub-system of information resources. Jie Hu that the electronic document center is a commitment to centralized, decentralized, heterogeneous, scalable, integrated, with a unified data model, there are a variety of angles of view , exchangeable and secure complex database systems, information resources is an important part of the system [24] Because of this, Jie Hu, Chang Yu, stressed, in the electronic documentation center developed the process, we should always highlight the information services using the function [25] Wen Xin, items also stressed the need for gathering the information necessary to classification, cataloging, indexing, [26] Chen Yong also pointed out that should help to provide permission-based full-text electronic documents or browse, borrow and return of electronic documents, thematic or personal collection, information dissemination, etc., to achieve massive utilization of electronic file information [27] (4 a good helper of e-government Electronic Document Centre, both supporting the government activities , but also to achieve a socially oriented government information disclosure, therefore, HJ that the electronic files of e-government center is an important complement system functions, [28] Xu Jianzhi so that electronic documents and archives of e-government center in between the play " nexus "role, [29] Huang Yuming, Zhou Jianwu Anhui Province, who concluded the construction of electronic document center, also emphasized its help to create a transparent government and other such functions. [30] Thus, Yao Lei believes that electronic documentation center not only the electronic document management, document security guardian, and that is the integration of government documents, government information, communicators, information mining by the government, supporters of government decision-making, [31] plays multiple roles, and with a variety of functions.

From a technical perspective, the electronic document center should also have: (1 multimedia features. Jie Hu pointed out, audio, video and other multimedia information integration will be a trend, through the establishment of multimedia databases, content-based multimedia information retrieval program, streaming media technology to achieve the center of multimedia electronic documents [32] (2 data mining capabilities. using data mining techniques, help through the analysis of the data processing, found hidden in the data in useful information, inherent data mining, rules and models to help leading decision-making, such as, Anhui electronic documentation center on the technical line drawing of foreign standards (VERS as a technical reference, the same XML-based electronic file metadata and file encoding package on a computer file, [33] The EEP file information to achieve a self-contained, self-describing and self-evidence (3 interoperability features. The application of the electronic document center software system platforms, databases, networks, interfaces and other aspects vary widely and can not adapt to the need to manage the overall coordination operation of the system, Chen Yong believes that it needs an advanced grid (grid, problem-oriented and application of technical improvement of electronic documentation center architecture, [34] to achieve integration of various service components, and a synergistic way to share, to provide users with a wide range of service resources, such as, electronic document center, Jiangsu Changzhou OA system based on sound and LAN gateway links, [35] into a relatively stable, covering a wide range of data collection network and run the file mechanisms Links to free download http://www.hi138.com