On the file on the management of primary and secondary schools _ Some knowledge network to write papers

Write papers Network: [Paper Keywords] understanding of records management problems
[Abstract] primary and secondary file management is one of the priorities of the school, a school is an important indicator of the level of scientific management The school files a true record of school education and teaching, school management, construction and development and other aspects of the work. To establish improve the school archives, not only to ensure that the school management and construction, reform and development and other aspects of job performance, school work and is an important basis for decision making, strengthen school construction is the need of the times the file is the development needs of the community's needs. This talk about the primary and secondary points in the file management knowledge.


File management schools is a measure of school quality and management level of an important standard to reflect the standardization of school work, important scientific carrier. Author based on the relevant requirements of records management, combined with their own learning and work experience, the primary and secondary schools file management a few shallow understanding.


First, the schools file management problems

Primary and secondary schools on the current status of records management work, due to a variety of historical and practical reasons, primarily in the following areas::
1, the lack of records management personnel. It is understood that most schools do not have full-time records management staff, the existing records management staff are generally part-time, and the low level of business,
2, most of the school's leaders lack of knowledge of file management, but do not recognize the file management of the school's role in promoting the work,
3, the management conditions failed. A lot of schools do not have a dedicated file room (cabinet), does not have custody of the file required ventilation, moisture, mold, theft, fire and other basic conditions, archival material everywhere dissipate into the atmosphere, keeping the device is not complete a direct impact on the school file storage and use of effects.

4, file collection is far from complete. Mainly for long storage, a number of management, collection is not timely, the loss of more
5, the file structure of a single carrier. Subject to the conditions and equipment constraints, many schools of the original print files are mostly paper files, there are still some manual copying, the page files of varying size, electronic, audio, disk and other media The files are small,

Second, do schools understand the points file management

1, legislation to create the file should have a strong sense of file. Have a collector mentality, as archival material for the treasure, retractable storage time, such as students notice of the award, even if our students did not win, can not be thrown into the wastebasket, to archive storage, and indicate our students did not win the case or not participating, so that there would be no award retroactive claims suspected to facilitate verification and if no archive material was that a value should not be immediately invalidated, should be introduced until the filing bags rest.

With the standardization of education in full swing, file management should also update the concept of accelerated development. How file management standardization, modernization, I believe: First, to modern ideas, that is, to establish the primary and secondary schools is an important educational resource file The concept followed in the management to the times, accelerate the development of primary and secondary schools to establish the concept of records management, development of a set compatible with modern management control system and operation mechanism.

Links to free download http://www.hi138.com Third, there must file management plans to gradually implement scientific management, technological modernization, which maximize the use of computers, fax machines and other modern office information retrieval terminal facilities, collection, processing, transmission file information to improve the level of file management information, because the file management techniques and equipment conditions are improving the efficiency of the file, the file services to ensure the quality of the important conditions for the archival work of innovative hardware basis, especially in computer use in records management, are increasingly demonstrating scientific, convenience, practicality and importance, but also improve efficiency. Fourth, primary and secondary schools in the "distant agricultural engineering", based on the enhancement of the computer file management software applications, the establishment of campus or school site, and surrounding schools or elite network of long-term relationship, and gradually realize the sharing of resources, will computer file management as an important tool to further play an important role in the school archives.

2, establish awareness of modern management, improve primary and secondary school faculty to work on records management awareness of the importance, is the premise of doing school work files that end, education authorities should file management as an important task for school management content included in routine inspections, routine assessment of the semester. The school should strengthen leadership over the work of records management, at least to identify a Vice President in charge of this work. to regularly organize the faculty to seriously study <<Archives Act>> in-depth legal knowledge to file the study and promotion, so that leading cadres and all staff and students recognize the importance of school archives, and resolutely put an end to archival work, "said the important, but doing it a secondary, not busy," the pragmatic practice, really good grasp of the school archives. must establish awareness of modern management, especially in knowledge-based file management, networking, social, knowledge and innovation as the archives of the management objectives, according to "people-oriented, service-oriented" service concept, to meet the social needs of parents and schools work as a central part of file management and value tend to modern ideas and innovative thinking to enhance file management, file management development to open up new ways to the same time, to establish a set of practical file management system, in accordance with <<Archives Act>>, standardize the classification of various types of files, filing requirements and management practices, so that archives be rules of law. according to the requirements of higher-level file management, establishment of a professional (or designated person) is responsible for this work.

3 standard archives building. Regardless of school size, should send an ideological quality, responsible and familiar with school work, understand the school rules and strong operational capabilities of the comrades of file management, and develop appropriate learning and training system, there are plans to develop records management professionals, schools and gradually the professionalization of records management, immobilization, so the primary and secondary schools to establish a sound system of personal responsibility on the one hand, archives management system, system of access, confidentiality, etc. , act strictly according to regulations. On the other hand to set up special archive, where all files by clerical, teaching classes, school classes, audio-visual classes are located cabinet, equipped with six anti-(fire, theft, moisture, light, insects and rodents bite) implementation, to ensure archival material kept safe, convenient and management practices. 4 files related to the establishment of links, classified archives. school records should adhere to the "master" archive the principle, monthly or semester to collect, collate, Filing , filed in the finishing process, should focus on the formation of the school to collect the documents, issued by their superiors for the unit's documentation, the official activities of the unit to form an important meeting materials and other aspects of material each semester after the file data collection is complete, according to different categories, different carriers over time, sub-categories are the archives the same time, according to education department and file regulatory requirements, hardware and software, pressed forward and actively create conditions in all respects to make the school more perfect file management .

Strengthen the management of primary and secondary school records, and gradually establish and improve the school archives, it is beneficial for the correct evaluation of school work, help finding and using historical data, but also help schools to implement scientific management proved to the school as long as the file management good job, good job, with good, we will be able to play the file there should be an irreplaceable role.


References:
1: <<A Brief History of Chinese archives>>, China Renmin University Press
2: <<Files Preliminary theory and history>>, Sichuan Science and Technology Press
3: <<Records Management Fundamentals (Third Edition>> Share in the Chinese People's University Press, free download http://www.hi138.com