Information age, how to achieve the modernization of the primary hospital records management I see

[Abstract] health care units in records management is an important part of the work, the traditional approach has been unable to meet records management and operational requirements of the times. The Information age how to enhance file management, file management Information important to modern means of medical and health First, this is a new era of grass-roots levels of the hospital, especially the new issues facing the hospital from the primary hospital records the reality of Information management, analysis of the Information age through hospital records management features and the importance of putting forward countermeasures for primary reference work of hospital records management.

[Keywords] primary hospital records management; modern

Hospital records of administrative, research, logistics, asset management and other work in the direct form, with conservation value of the text, images, audio and other carriers have different history, a microcosm of the history of the hospital, it is health care reform, scientific research, improve management efficiency, maintenance of the hospital rights, etc. play an important role. Information Age, the file information is sweeping all walks of life, so the inevitable modernization of hospital records for so-called modernization of records management work in the file is full use of modern computer technology, network technology, information technology, resource files processing, management, development, and provide access, to provide services for social development purposes. the hospital, it is efficient for the medical science, research and other work to ensure effective services.

1 hospital records modernization main content
1.1 archives of modern management: the paperwork is the basis of archival work. To meet the demand for work under the new situation, the computer documents before registration, according to the order in contracting circulated within the network, and set the circulation time and batch run time, if not promptly return to the circulation of papers, reminders program will send a message, read the text in time to remind contractors, and disposed to automatically manage the file, greatly reducing the word-processing department's workload, reduce the burden of archivists, shorten the decision time, cost savings, allowing the hospital to greatly improve the efficiency of decision making.

1.2 Network management personnel files: With the acceleration of the process social information, social mobility increased significantly, accurately and quickly provide important information on personnel files, according to the characteristics of personnel files, the use of modern methods, establish and improve the personnel files information technology, network construction, network management from the physical changes in management to achieve the dynamic management of personnel files, the problems encountered in daily work categories, to achieve access to statistics, file changes, report processing, system maintenance and other functions management not only facilitate the administration in the management, supervision, and facilitate the personal files of their own understanding.

1.3 medical records network management: With the development of medicine, a variety of new treatments continue to emerge. To carry out a variety of minimally invasive surgery including laparoscopic, thoracoscopic surgery, the name of the classification, the use of computer integrated query and analysis capabilities, will conduct various types of surgery and efficacy of subtotals, the network available to all clinical departments, medical personnel to facilitate the query, analysis, discussion, after the preparation of related statistical papers. medical records also include medical imaging picture storage and query, allowing health care workers and patients can easily query.

1.4 Equipment and logistics management of network file management: the management of equipment and logistics of medical and logistical equipment for hospital an important part of fixed assets, input-output analysis for the hospital, the hospital has an important role in asset management summary for the purchase of these devices time, the purchase price, the maintenance, loan conditions, scrap of information form the file, enter the computer system through the network to have permission to share, not only to facilitate the equipment and logistics department for medical and logistical equipment management, but also facilitate the use of sections of the equipment management departments.

2 primary hospital hospital records management problems
2.1 Primary Hospital records management consciousness: the first performance of the hospital leadership do not pay attention to the file management, followed by hospital staff showed poor awareness of the Hospital's medical center in the hospital in the management of health care and neglects the importance of records management concept is very common due to file management can not directly create economic benefits, therefore, the hospital's records management work has not been really pay attention to it. do not recognize this will fail to fully develop the existing archives of the use value for hospital construction development use.

2.2 Primary Hospital records management system is not perfect: in the hospital management, most hospitals are generally developed in accordance with health department requirements for the Court's more robust management systems and all levels of personnel duties, involving records management system , responsibilities are less, not related to system and check the assessment measures in the hospital management by objective assessment of the program, generally did not include objective assessment of records management. reposted elsewhere in the system for free download http://www.hi138.com imperfections will inevitably lead to management not in place or even flawed, for example, some hospitals did not use a strict file system for files to borrow, copy, and so did not make strict rules, often in their daily work, borrow some files forget or intentionally fails to return the return of the phenomenon, resulting in file loss or leakage, resulting in file management of confusion, even to the hospital has serious adverse effects.

2.3 Primary uneven quality of hospital records management personnel: personnel records management level of the quality of records management has a critical impact on the level of present, the level of archival professionals in the business, the theoretical level, educational level, etc. uneven, with requirements of the times greater disparity. the performance of a small staff of professional background, expertise aging, knowledge structure, less educated, poor knowledge of modern science and high-level professionals in small files, which no longer meet the new situation the development of archives in addition, records management staffing shortage, are incompatible with the development needs of the hospital, but also the management of hospital records in the FAQ.

3 primary hospital modernization of records management strategies
3.1 to strengthen the understanding of modern management of files: the file information technology to strengthen the awareness of the file level of information technology, depending on the hospital leadership emphasis. If you can lead the modernization of units to the hospital to treat the development of a strategic height, plus large investment in the construction of the file information, improved management tools, the file will be a great boost modernization of the role in addition to file archives staff to maintain ownership of information technology posture, support and support modernization of the hospital files of every files incumbent workers.

3.2 Strengthening the infrastructure and personnel of the building: file management modernization is a complex systematic project, which involves computer hardware, network, data processing, information dissemination and specifications, information security and many other technical problems, need to improve infrastructure and expertise personnel to achieve. Therefore, to increase capital investment, information technology to protect files necessary software and hardware facilities, while reserve personnel training must be strengthened to take, "Please come in, get out" and other methods, business training, and actively introduce file professionals and computer professionals, to file information technology personnel to provide the necessary protection.

3.3 to remove departmental barriers to ensure file security: the existing primary hospital between the various departments are relatively independent organizational boundaries clear, not only hinders communication between the various, but also to collect and file information editing and research of an obstacle, so must be diluted sections of the concept, to eliminate the boundaries between hospital departments, change the fragmented situation, strengthening horizontal linkages, from closed, open distributed to form a network, integration, to achieve "seamless" management of the hospital in various departments information together in time to file management.

3.4 great importance to and strengthen information security management files: the file manager should first raise awareness of security To fully understand the file is on hospital construction and development process over the years of recorded history, is lost or damaged, it will cause permanent irreversible damage, Be sure to enter physical files intact, to alter, loss or unauthorized destruction of files to prevent and stop such acts resolutely followed to increase the economic and technical input to ensure the safety of the hospital electronic documents. file management must be equipped with special security personnel file , the implementation of file security professional management. records management staff must have awareness of risk prevention information on the file system real-time monitoring, to prevent computer hackers to steal, tamper with the file information and damage information systems to give the file system antivirus software installed to prevent computer viruses, information management to ensure the safety of hospital records.

In short, to achieve modernization of the primary hospital records management is to ensure the sustainable development of the medical needs of the modern hospital information management an important part, is to improve the competitiveness of the hospital is one important means. Both to file information age has brought a severe challenge, the more it brings an excellent opportunity for as long as we can seize the opportunity to update the concept, personnel training and application of new technologies, to mobilize the hospital with the active participation of various functional departments, to determine the scientific development strategy, the primary hospital records management modernization work will adapt to the development and implementation of a historic leap.

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